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Receipts from a photo

The driver takes a photo, the system reads the amount and the date. The carrier bag under the seat is no longer needed.

In this article · 2 sections
  1. Adding a receipt
  2. What happens next
Who it’s forDriver · Accountant
WhereBusiKM Driver app → Receipts (BusiKM Kierowca → Paragony)
Time neededA few seconds per receipt

Adding a receipt

  1. 1
    Choose Scan receipt (Zeskanuj paragon)Or from the dashboard, with the Add cost (Dodaj koszt) tile — it’s the same path.
  2. 2
    Take a photo of the receiptLay it flat so it fits entirely in the frame.
  3. 3
    Check what the system has readThe amount, date, seller and seller’s NIP (tax ID) fill in by themselves. Correct anything that doesn’t match — especially with a crumpled or faded receipt.
  4. 4
    Save (Zapisz)

If the reading fails, choose Skip (Pomiń) and type it in by hand. The photo stays with the cost anyway, so the accountant has something to go back to.

What happens next

The receipt goes on the list as Pending (Oczekujący). Someone in the office approves it and the status changes to Approved (Zatwierdzony). The driver sees both lists and knows whether their cost has gone through.

Note

Costs in foreign currencies are converted at the rate from the day before the document was issued. The driver doesn’t have to convert anything or remember the rate.

Useful next
Approving costsDrivers send in receipts from the road, you decide what counts as a company cost.Export to accounting softwareOne file, in a format your accountant can import without retyping.
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