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Getting started
From your first sign-in to a company that’s set up and ready
How to create an accountWe set up accounts after a short call — and that’s a choice, not a missing button.OwnerCompany details and setupFill it in once — every invoice and every export takes its data from here.Owner · AccountantHow to add a vehicleNo vehicle means no kilometres, no fuel costs and no mileage log. It’s the first thing to do after the company details.Owner · Dispatcher
Drivers
Invitations, the app, routes, receipts, working time
How to add a driverYou send an invitation by email. The driver sets their own password — you don’t know it and don’t need to.Owner · DispatcherThe driver’s first sign-inWhat the driver does on their own phone to get into the app.DriverHow the driver runs a routeFrom accepting the order to a confirmed delivery — without typing anything in by hand.DriverReceipts from a photoThe driver takes a photo, the system reads the amount and the date. The carrier bag under the seat is no longer needed.Driver · AccountantWorking time, breaks and restThe counters run by themselves. The phone warns you before a break becomes mandatory.Driver · Owner
Orders and invoices
Orders, dispatch, invoices, clients
How to create an orderA five-step wizard. The draft saves itself, so stopping to take a phone call doesn’t wipe anything.Dispatcher · OwnerDispatch day to dayThe map, active orders and messages in one window — instead of ringing round the drivers.Dispatcher · OwnerAdding a clientEnter a client once and they’re suggested in orders and invoices, with their own currency and payment term.Dispatcher · Owner · AccountantIssuing an invoiceFrom a closed order to a PDF in your client’s inbox.Owner · Accountant
Costs and fleet
Costs, fuel, vehicles, documents and deadlines
Accounting and settlements
Exports, reports, exchange rates, mileage rates
Trips and the mileage logRoutes are recorded from the driver’s phone. Your job is to confirm what was business travel.Owner · AccountantClosing the monthA summary per vehicle, recalculate, approve. Only then export.Accountant · OwnerExport to accounting softwareOne file, in a format your accountant can import without retyping.AccountantReportsEleven ready-made reports. Each answers one question you’re asking yourself anyway.Owner · Accountant
Account and team
Users, roles, permissions, company settings
Team and permissionsWho sees what and how they get into the system — you invite the accountant from settings, the driver from the Drivers module.OwnerPassword, two-step verification and sessionsThree things to do once, after which nobody gets into your account from someone else’s laptop.Owner · Accountant · DispatcherYour plan, BusiKM invoices and cancellingWhat you can check yourself, and what we handle by email for now.Owner
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